How do I balance my CLINs?

 

You will first need to determine if you are using a commercial scheduling program, such as Primavera, or not. If you are using a commercial scheduling program you should balance your CLINs in that program because the data will overwrite any modifications you make in QCS when you perform an SDEF Import. If you are not using a commercial scheduling program, or you have an urgent need to send out a pay request, you are able to balance your CLINs inside of QCS.

To balance your CLINs from inside of QCS you will need to do the following:

  1. Go to the "Administration | Pay Activities" module.
  2. In the Pay Activity module click on the CLINs tab to see all of the CLINs.
  3. Once you are viewing all of your CLINs, the column titled Status will tell you if the CLIN is balanced or not.
  4. If you have a CLIN with a Status of Invalid CLIN, you have activities that have not been associated with a valid CLIN. To resolve this problem you will need to edit the invalid CLIN and for each activity in the invalid CLIN associate it with a valid CLIN.
  5. If you have a CLIN with a Status of Unbalanced you have a situation where the amount of the CLIN differs from the sum of the activity amounts in that CLIN. To resolve this problem you will need to either (i) add one or more activities with the proper dollar amounts, (ii) delete one or more activities with the proper dollar amount, (iii) edit one or more activities so that the dollar amounts match, or (iv) any combination thereof. The bottom line is that you want the sum of your activities to match the amount of the CLIN.

Once the statuses of all CLINs show as Balanced you may then complete your progress payment request.

Remember, if you modify your activities in QCS so as to balance your CLINs, and you are using a commercial scheduling program, such as Primavera, the next time you import your changes will be overwritten and you will have to re-balance again.

NOTE: CLINs are not created in QCS. A CLIN must be entered in the Government system, RMS, and then exported to QCS. If your QCS does not show any CLINs, ask your Government Representative to create them in their RMS and then export them to you. You cannot submit a Progress Payment without any CLINs being entered.